Florence, Italy – Board Meeting
July 15-18, 2020
About Florence, Italy
Florence, capital of Italy’s Tuscany region, is home to many masterpieces of Renaissance art and architecture. One of its most iconic sights is the Duomo, a cathedral with a terracotta-tiled dome engineered by Brunelleschi and a bell tower by Giotto. The Galleria dell’Accademia displays Michelangelo’s “David” sculpture. The Uffizi Gallery exhibits Botticelli’s “The Birth of Venus” and da Vinci’s “Annunciation.”
Another architectural highlight is the Ponte Vecchio, a medieval stone-arch pedestrian bridge that’s packed with jewelry stores. Near the bridge, on the south bank of the Arno River, is massive Palazzo Pitti, once home to the powerful Medici family, showing works by such renowned artists as Raphael and Titian. On the north bank, the Piazza del Signoria is one the city’s most visited squares thanks to the imposing Palazzo Vecchio (the town hall) and the much-photographed statue “Perseus with the Head of Medusa” by Cellini.
Itinerary
Day 1 – Tuesday, July 14, 2020
- Individual early arrivals booked for Florence, 3 rooms blocked
Day 2 – Wednesday, July 15, 2020
- Individual early arrivals booked for Florence, 10 rooms blocked
- Advance and meeting preview, M. Fitzjerrells
- Advance and meeting preview, A. Hunter
Day 3 – Thursday, July 16, 2020
- Overnight flights from U.S. to Florence, arrival times approx. 8:00 a.m. to 1:00 p.m. local time
- Private round-trip airport transfers are included. Please contact our office should you require assistance booking airfare.
- Individual, meet and greet service in arrivals area, with transfer to the city center hotel, approximately 45 minutes
- Early check-in for group will be requested, standard time is 3:00 p.m.
- Afternoon walking tour of Florence, including the Accademia Gallery, home to Michelangelo’s masterpiece ‘David’.
- 5:00 p.m. – 6:00 p.m. – One-hour member discussion, private. Cellini Room (up to 25 members) – soft refreshments and tea only
- 6:30 p.m. – 8:30 p.m. – Welcome reception, with two-hour consumption bar and stationary heavy appetizers – Giotto’s Room. (min 40 guests, max 50 guests)
- End of scheduled events, enjoy evening exploring Florence.
Day 4 – Friday, July 17, 2020
- Full breakfast for all participants, included at hotel
- 7:30 a.m. – Full hot plated breakfast for Executive Meeting, 8 people – Cellini Foyer
- 7:30 – 8:30 a.m. – Executive Meeting for 8 people – Cellini Room
- 9:00 a.m. – Group excursion, including lunch for all guests (up to 50 total):
- Experience the famous beauty and flavor of Italy’s Chianti wine region on this half-day tour from Florence. Travel through the rolling hills and vineyards of the Tuscan countryside, stopping at two estate wineries to taste authentic Chianti wines and enjoy a Tuscan lunch. Wine tasting snacks include regional specialties like bruschetta and cheese. Visit the picturesque village of Greve for a sense of true country life and enjoy leisure time to explore the winding medieval streets and artisan shops.
- 2:00 p.m. – Return to hotel
- 6:30 p.m. – Walk or coach to local restaurant for group dinner, with half hour cocktail mixer upon arrival. (30 minutes consumption – charges on site, M. Fitzjerrells)
- 7:00 p.m. – Group Dinner local restaurant (min 40 guests, max 50 guests)
- Sabatini Restaurant – private dining, with two glasses of wine per person included
Day 5 – Saturday, July 18, 2020
- Full breakfast for all participants, included at hotel
- 7:30 a.m. – Buffet breakfast for Board Meeting, 25 people – Michelangelo Foyer
- 8:00 a.m. – 5:00 p.m. – Board Meeting for 25 people
- 12:00 p.m. – Board Meeting catered lunch – Michelangelo’s Room
- 6:30 p.m. – Depart from hotel lobby on foot, cross the Ponte Vecchio
- 7:00 p.m. – Farewell group dinner at Il Santo Bevitore (min 40 guests, max 50 guests), with two glasses of wine per person included
Day 6 – Sunday, July 19, 2020
- Full breakfast, included at hotel
- Private transfers from hotel to Florence airport, per individual flight schedule
Hotel
Hotel Albani Firenze is conveniently located near Fortezza da Basso, Palazzo dei Congressi, Centro Affari, Santa Maria Novella Church, San Lorenzo’s Market and San Lorenzo Church. This business hotel offers a fitness room with several exercise machines, a massage room, and a 42-inch plasma-screen TV. Before exploring the local sights, guests can quiz the concierge for information at the 24-hour front desk or take advantage of the free Wi-Fi to help plan their day. Free Wi-Fi connection extends to the patio area, where visitors can relax outside with a drink on cushioned sofas and chairs surrounded by exotic plants. One meeting and two conference rooms are available, offering a range of audio-visual equipment and capacity for up to 500 people.
Nearby San Lorenzo’s lively merchants shout out from behind stalls with an array of products in one of the most traditional neighborhoods in Florence. Different ethnic groups join together in the large outdoor market of San Lorenzo and in the Central Market, a vast multi-floored building. Visitors are bound to fall in love with this area and in particular, with its variety of food, especially those focusing on Florentine dishes as well as international selections. Nobody leaves San Lorenzo without a shopping bag in hand or with an empty stomach.
Meeting Package Includes*
- Executive Meeting space for 8
- Full breakfast for 8, Executive Meeting
- Board Meeting space for 25
- Buffet breakfast for 25, Board Meeting
- Lunch for 25, Board Meeting
- Three (3) group dinners
- One (1) guided Excursion per person (min 40 / max 50)
- Dedicated hotel staff/meeting manager
- Equipment- screen, LCD projector, flip charts, bottled still & sparkling water, mints, pens, notepads, Wi-Fi, power conversion bar, on site hotel meeting attendant, AM/PM beverage breaks
- Advanced arrival, M. Fitzjerrells – upgraded accommodations, 4 nights
- Advanced arrival, A. Hunter – 4 nights
*For up to 50 guests
Hotel Package Includes
- Three (3) nights deluxe King accommodations Including VAT, city tax, and breakfast per person
- Round-trip airport transfers in Florence, group motorcoach
- Captives register and pay directly with Ambassadair Groups and Incentives
Meeting Package Price
- $53,042.50
Hotel Package Price
- $827 per person, double occupancy
- $1,661 per person, single occupancy
Reykjavik, Iceland – Board Meeting
July 15-18, 2020
About Reykjavik, Iceland
Reykjavik, the world’s northernmost capital city, offers a surprising variety of cultural and social happenings as well as an abundance of trendy restaurants, cafes and bars. There are also numerous museums and galleries throughout the city, with presentations ranging from Viking relics to modern art exhibitions. As with the country in general, the city of Reykjavík is one of contrasts, with charming historical buildings of stone and wood mingling with imaginative modern architecture.
Being one of Europe’s smallest capitals, downtown Reykjavík is safe and easy to traverse. The vast majority of restaurants, clubs, cafés and bars in Reykjavík are located on or around the main shopping street Laugavegur, so no one has to search far to find a venue to his or her taste. This density gives the Reykjavík nightlife a unique feel, and its reputation for liveliness is well deserved—especially during the seemingly endless summer nights!
Itinerary
Day 1 – Tuesday, July 14, 2020
- Individual early arrivals booked for Reykjavik, 3 rooms blocked
Day 2 – Wednesday, July 15, 2020
- Individual early arrivals booked for Reykjavik, 10 rooms blocked
- Advance and meeting preview, M. Fitzjerrells
- Advance and meeting preview, A. Hunter
Day 3 – Thursday, July 16, 2020
- Overnight flights from U.S. to Reykjavik, arrival times approx. 11:00 a.m. to 1:00 p.m. local time
- Private round-trip airport transfers are included. Please contact our office should you require assistance booking airfare.
- Individual, meet and greet service in arrivals area, with transfer to the city center hotel, approximately 45 minutes
- Early check-in for group will be requested, standard time is 3:00 p.m.
- Afternoon free to explore Reykjavik on foot
- 5:00 p.m. – 6:00 p.m. – One-hour member discussion, private. Private meeting space (up to 25 members) – soft refreshments and tea only
- 6:30 p.m. – 8:30 p.m. – Welcome reception and stationary heavy appetizers (min 40 guests, max 50 guests)
- End of scheduled events, enjoy evening exploring Reykjavik. Sunset is approximately 10pm in August, ample time to wander.
Day 4 – Friday, July 17, 2020
- Full breakfast for all participants, included at hotel
- 7:30 a.m. – Full hot plated breakfast for Executive Meeting, 8 people
- 7:30 – 8:30 a.m. – Executive Meeting for 8 people – private room
- 9:00 a.m. – Group excursion, including lunch for all guests (up to 50 total):
- The Blue Lagoon, is a wonder of the world. It’s geothermal seawater flows from volcanic aquifers 2000 meters within the earth, emerging at the surface with algae, silica and minerals. Blue Lagoon has been named one of the top 25 natural world wonders by National Geographic. Each guest will enjoy the saunas and relaxation area. From there you make your want to the waterfall for an energizing massage, then a steam bath for your muscles. No visit would be complete without the famous white silica mud mask! Enjoy a sumptuous Icelandic lunch as well today. No alcohol is included during lunch.
- 2:00 p.m. – Return to hotel
- 6:30 p.m. – Walk or coach to local restaurant for group dinner, with half hour cocktail mixer upon arrival. (30 minutes consumption – cocktail charges on site, M. Fitzjerrells)
- 7:00 p.m. – Group Dinner local restaurant (min 40 guests, max 50 guests)
Day 5 – Saturday, July 18, 2020
- Full breakfast for all participants, included at hotel
- 7:30 a.m. – Buffet breakfast for Board Meeting, 25 people
- 8:00 a.m. – 5:00 p.m. – Board Meeting for 25 people
- 12:00 p.m. – Board Meeting catered lunch – private room
- 6:30 p.m. – Depart from hotel lobby via deluxe motorcoach
- 7:00 p.m. – Farewell group dinner (min 40 guests, max 50 guests)
Day 6 – Sunday, July 19, 2020
- Full breakfast, included at hotel
- Private transfers from hotel to Reykjavik airport, per individual flight schedule
Hotel Options
Iceland’s largest hotel stands prominently in Reykjavík’s business district, only a short walk from the main shopping area.
Radisson Blu Saga Hotel Reykjavík
This hotel is in the heart of the city next to the North Atlantic, and easily reach both the attractions within the city and the country’s outstanding natural highlights.
Enjoy easy access to shopping and the Laugardalur recreational area with its botanical garden, kids’ zoo, Iceland’s largest swimming facility and sports halls.
Meeting Package Includes*
- Executive Meeting space for 8
- Full breakfast for 8, Executive Meeting
- Board Meeting space for 25
- Buffet breakfast for 25, Board Meeting
- Lunch for 25, Board Meeting
- Three (3) group dinners (min 40 / max 50)
- One (1) guided Excursion per person (min 40 / max 50)
- Dedicated meeting manager
- Equipment- screen, LCD projector, flip charts, bottled still & sparkling water, mints, pens, notepads, Wi-Fi, power conversion bar, on site hotel meeting attendant, AM/PM beverage breaks
- Advanced arrival, M. Fitzjerrells – upgraded accommodations, 4 nights
- Advance and meeting preview, A. Hunter
*For up to 50 guests
Hotel Package Includes
- Three (3) nights deluxe King accommodations Including VAT, city tax, and breakfast per person
- Round trip airport transfers in Reykjavik – group motorcoach
- Captives register and pay directly with Ambassadair Groups and Incentives
Meeting Package Price**
- $53,238.00
**Aggregate cost, final actual cost depending on hotel selected.
Hotel Package Price
- $868 per person, double occupancy
- $1,629 per person, single occupancy
